• Processes

    Processes

    Creating and Copying a New Course

    Both MBBS and MGHD have Canvas admin assistants that can help faculty create their courses. Before contacting e-Learning about creating new courses, contact the admin assistant in your area to see if they can help you. If not, please follow the following directions:

    The e-Learning team at UGHE can assist faculty in creating new courses on Canvas. To accomplish this, the course director sends a request to the e-Learning team with the following information to create a new course. 

    • Course Name
    • Course ID
    • Course Term
    • Course Starting and Ending Dates

    When the course already exist in Canvas and the request is to create a copy of that course, the course director sends the following information to the e-Learning team:

    • Course Name
    • Course Term
    • Course starting and ending dates

    Concluding a Course

    After a course is complete and all final grades are approved:

    • Academic Assistants “hides” all quizzes and assignments.
    • Canvas Admin can manually conclude the course.
    • If the course needs to be duplicated for another semester, the Canvas Admin can copy the course over to a new term. 

    Students and faculty should be able to access the content (videos, PowerPoints, reading material) at any time in a “read-only” format. But exams, quizzes, and other assessment tools should not be accessible once the module is “closed.” Only the module director (or the delegate) should have the rights to edit content at any time. The module director should decide who should get rights to post and edit content.

    Adding New Users to a Canvas Course

    Canvas allows adding students and faculty members either from the UGHE community or non-UGHE community members. If you would like to add new people into your course, please look at the chart below and provide us with that information in an Excel file.

    When requesting to add UGHE faculty and non-UGHE faculty to courses, please let e-Learning know the role of the user. The different roles for users in Canvas can be found below.

    Teacher

    Primary use: For instructors who need full access to the Canvas features for instruction.

    Permissions: Teachers have all course-level permissions, including the ability to add, edit and delete all content in a course, edit course settings, and manually add individuals with active Canvas user accounts.

    Limitations: None.

    Designer

    Primary use: For instructional designers/technologists (and staff with similar responsibilities) who write and manage course content, but do not actually teach courses or grade student work.

    Permissions: Create course content, discussions, announcements, assignments, quizzes, and other content features.

    Limitations: Designers cannot view or modify grades. Designers cannot add Teachers or TAs to the course, but can add students.

    Observer

    Primary use: For users who have no official role in the course, but have been given permission to view course content and discussion forums.

    Permissions: Observers have access to view course content. This role can be linked to a student enrolled in a course in order to monitor their progress.

    Limitations: Observers have no permissions to edit or participate in course activities.

    TA (Teaching Assistant)

    Primary use: For assistant instructors and teaching assistants.

    Permissions: TAs have permissions similar to the Teacher role. They have all course-level permissions, including the ability to add, edit and delete all content in a course, edit course settings, and manually add individuals with active Canvas user accounts.

    Limitations: TAs cannot add other Teachers or TAs into the course, nor publish the course.